Custom tags are promised for OneNote 10 soon, and they will sync fully between devices so you can use them anywhere. They’re rather hidden away on the Home tab, and you can’t add your own or change the order (or even see the keyboard shortcuts for them). Currently, OneNote 10 only has the first nine tags from OneNote 2016 - To Do (which doesn’t sync to Outlook), Important, Question, Remember for later, Definition, Highlight, Contact, Address and Phone Number.
OneNote Online has the same long list of tags as OneNote 2016, but they’re not customizable (although custom tags you’ve added to your notes will show up). You can also tag something in OneNote as an Outlook task, complete with an Outlook reminder, and monitor it from both applications. However, you’ll have to right-click on them and add them as custom tags on each new machine. You can move those further up the list to give them keyboard shortcuts, and tags you apply will sync to other devices. You can apply the first nine tags quickly by typing Ctrl-1 through 9, and you can choose Customize Tags to reorder the existing tags - and create your own custom tags, choosing the tag icon and text formatting they apply. OneNote 2016 has a drop-down list of more than 20 tags on the Home tab. To make your notes easier to organise, you can tag key paragraphs and then search for all notes with a specific tag. Here’s some more on that, and on the brand-new Windows Store OneNote app that will soon replace OneNote 2016. We also looked at some of the ways you can search this potential treasure-trove of information. In the first part of this article we examined how OneNote is ideal for storing unstructured information including typed, handwritten, recorded audio and video, and pasted-in text, images, video and other content. Microsoft’s cross-platform notebook tool, OneNote has long been a hidden gem in Office.
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